This article is about a few SharePoint Search Service Application-related questions.
1. Not able to find the single document in search results or one document not able to search in SharePoint site?
Ans:
Solution 1: Site Actions --> Site settings --> Search and offline Availability and click on Reindex.
Solution 2: Document library settings --> Reindex document library
Items in the Document searchable
Solution 3: Verify you have sufficient permissions to view the document.
Solution 4: The document is in the waiting-for-approval stage
Solution 5: Navigate to SharePoint Central Administrator -->
Click on manage service Applications Search Search center settings and then change the URL to your new page.
Solution 6: SharePoint only Craws major versions of files and drafts are only viewable by their creators. SharePoint is behaving as expected out of the box. Draft items are not crawled in SharePoint and users cannot see files in a document library.
Solution 7: Resolve the search result error for the document library as shown below.
Navigate to Document library settings--> Versioning Settings--> Draft item Security --> Select Option “Any user who can read item”.
This will allow all users to see draft items including the crawling account.
Else you need to select the “Create Major Version” option or can publish the documents as major versions if you won't get those documents in search results as per the client's wish.
Solution 8: The document does not exist.
The document does not exist but is not indexed by search.
The document is in the search index but the current user doesn’t have access to see it.
The document is in the search index and the current doesn’t have access to it, but some filter applies which removes the document from the results.
Solution 9: Go to crawl rule to check if a specific document is indexed and when.
Use the Search Query Tool to do advantaged query debugging and troubleshooting.
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